Online Submissions

Already have a Username/Password for EPHA Conference Systems?
Go to Login

Need a Username/Password?
Go to Registration

Registration and login are required to submit items online and to check the status of current submissions.


Author Guidelines


  • Prospective authors/ presenters  are invited to register as authors  ahead of submission of their abstract on the EPHA  conference web site.
  • Abstracts should be submitted on line with the above website for a poster or oral presentation.
  • Abstracts could  be  on  a) Reports  of    scientific study  and /or b) on  Program performance
  • Abstracts on scientific research findings  should   include a statement of objectives, brief description of the study design including data collection method(s); analysis, summary of the results , conclusions and recommendations
  • Abstracts on program performance, community level services, best experiences  reports etc. should contain  evidence based concise statements of:
  1. A summary of the issue(s) addressed by the abstract
  2. Description of the intervention, project, experience, service etc
  3. Lessons learned: conclusions and implications of the intervention or project.
  4. possible next steps for implementation, or recommendations.
  5. In either case word count shouldn’t be more than 500 words
  • Abstracts must be in English, single-spaced and Arial 12.
  • Tables, figures, literature references, and acknowledgments should not form any part of the abstract’s content.
  • The number of authors per abstract is unlimited. However, only one author can be listed as the presenting author.
  • Begin the title of your submission in capital letters followed by name(s) and address (es) of author(s).Underline the name of the person presenting or replacement if presenter is not available.
  • Present the text of the abstract on a separate page with its title.
  • All acronyms must be defined.
  • A completed author identification form must accompany abstract.
  • Investigators should write their addresses and co-authors clearly on Author Identification Form.
  • Abstracts presented at previous EPHA conference or similar conference should not be submitted.
  • Submission of abstracts after deadline will not be accepted for review
  • All received  abstracts will be reviewed independently by three  subject experts & evaluated according to the Scientific Review Format
  • The review process is facilitated by EPHA secretariat and the Scientific Committee ( SC) .
  • All received draft abstracts will be centrally registered (IT Team); assigned code number and clustered into any of the given  subject thematic area
  • Authors are advised to register  their paper online   under one of the conference thematic areas that accommodates the subject area and title of their abstract.
  • Eligibility :From among the selected abstracts of EPHA members, only those that are authored by EPHA Active members will be eligible.
  • Authors will be notified whether their abstracts  are accepted or declined
  • Accepted abstract will appear in its full form in the abstract book, and/or on the abstract CD-ROM and on the conference EPHA website.


Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another conference for consideration (or an explanation has been provided in Comments to the Director).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. All URL addresses in the text (e.g., are activated and ready to click.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Conference.
  6. If submitting to a peer-reviewed track of the conference, authors' names are removed from submission, with "Author" and year used in the bibliography and footnotes, instead of authors' name, paper title, etc.
  7. If submitting to peer review, all Microsoft Office documents (including Supplementary Files) have been saved by going to File and selecting Save As; clicking Tools (or Options in a Mac); clicking Security; selecting "Remove personal information from file properties on save"; clicking Save.

Copyright Notice

Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work's authorship and its initial presentation at this conference.
b) Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., publish a revised version in a journal, post it to an institutional repository or publish it in a book), with an acknowledgement of its initial presentation at this conference.
c) In addition, authors are encouraged to post and share their work online (e.g., in institutional repositories or on their website) at any point before and after the conference.

Privacy Statement


The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.